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November 2012 Featured Article

 

How does the switch from the Central Contractor Registration (CCR) to System for Award Management “SAM”

affect your community?

Triad Associates

In an effort to increase efficiencies, the federal government consolidated nine information management systems in the federal community into to one called the System for Award Management (SAM) in July 2012. The new system consolidated FPDS, eSRS, PPIRS, EPLS, ORCA, Central Contractor Registration (CCR), Fed Biz Opps, Catalog of Federal Domestic Assistance and Wage Determinations Online. The new system went into effect on July 30, 2012, and there are some very important facts that you and your community should know about this transition which can affect your grant applications and federal appropriations.

For most communities in New Jersey the greatest impact the consolidation will have is with the Central Contractor Registration (CCR) system. The CCR is necessary for several grant applications along with implementation. If your community had a CCR, it now has a SAM number; additionally, if the CCR was set to expire between July 16, 2012 and October 15, 2012, the expiration will be extended by 90 days to allow for migration into the new system. An email will be sent to the manager of the CCR account for your community or organization regarding the expiration date, and as such the manager should update the information accordingly in the new system.

Do not wait until the last minute to update the profile! Updates in the new system do not occur within 24 hours as with the CCR, therefore if you plan on submitting a grant application you must update your information to remain active in the system for both grantees and sub-recipients at least three to five business days prior to the deadline. If the SAM profile is not updated, than the grant application will be considered incomplete and therefore ineligible.

If you have an active CCR then most likely you have an active SAM account, and action is required at the time of the CCR’s expiration. However, despite this fact, we have been advising clients to check on their SAM status now, before an impending application is due and it is too late to process the appropriate paperwork in time. In order to check on the SAM registration go to https://sam.gov and follow the instructions on this page. Although the new system is expected to be more efficient and streamline, as with any new system there are always glitches that may cause issues. Therefore we recommend checking your SAM status every six months, and make sure that your user name and password are in a safe place and the appropriate people have access to the information in system.

 

 

Triad Associates is currently the League’s Grant Consulting Firm. Their firm, which is known for its expertise in community and economic development, including strategic planning, redevelopment, acquisition, relocation and funding, has brought diverse plans and projects to life by generating more than $580,000,000 for over 120 public, private and nonprofit clients throughout the Northeast region since 1978. Every member of the Triad team is personally committed and dedicated to the success of its clients and the projects that benefit communities. 

 


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