As a reminder, the annual ARPA State and Local Fiscal Recovery Plan (SLFRF) Project and Expenditure (P&E) Report is due on April 30. The portal will open on April 1.
Working with the National League of Cities (NLC), the League’s federal partner, we write to remind you that the annual State and Local Fiscal Recovery Plan Project and Expenditure (P&E) Report is due on April 30. The portal will open on April 1.
Beginning with your April 2023 P&E Report, Treasury will have two updates to your subaward reporting requirements. These are:
- Unique Entity ID Requirement Emphasis. All subrecipients and contractors are required to have a Unique Entity ID (UEI) and have that number included as part of the reporting process. The UEI is the replacement for the previously used DUNS numbers, and they are issued by SAM.gov. While this requirement is not new, starting in April 2023's P&E Report the report form will now return an error when no valid UEI is provided when creating new Subrecipient or Contractor entities. Please consult SAM.gov if you have questions about obtaining a UEI.
- New Subaward/Direct Payments Entity Type. All Subawards/Direct Payments records will be required to have an "entity type" selected before a subaward can be created. This field will capture whether the entity receiving the award or payment is a Subrecipient, Contractor, or Beneficiary. Attempts to create a new subaward for a subrecipient without a populated entity type field will result in an error.
Additionally, existing subawards to subrecipient lacking an entity type are expected to be corrected as part of the April P&E Report and can be done so using bulk revisions. Additional instructions for this be made available in the upcoming User Guide. Here is the updated bulk upload Subaward template file.
If last April a municipality claimed expenditure categories 6.1, Provision of Government Services, or 6.2, Non-federal Match for Other Federal Programs, then there is no need to enter in contractor or subrecipient information when filing this April. These two expenditure categories do not require this type of information.
Most smaller governments with awards of less than $10 million chose expenditure category 6.1 or 6.2 during their annual filing last April, meaning that they will not need to obtain UEIs from subrecipients and contractors to file this April.
Other cities, towns, and villages that do have contractor relationships in place or provided money to subrecipients will need to have those entities obtain a UEI.
We encourage you to review this information with your municipal manager and finance officer.
Contact: Paul Penna, Senior Legislative Analyst, email@example.com, 609-695-3481, x110.